Job title: Admin Support Officer
Job type: Permanent
Emp type: Full-time
Industry: Banking and finance
Location: Dubai, UAE
Job published: 2025-07-08
Job ID: 38097
Contact name: Laura Preston
Contact email: laura@pinkcamel.ae

Job Description

We are looking for an Admin Support Officer for a Fintech company which is a subsidiary of a leading global bank.

 

Location – Dubai, UAE

Salary –  6,000 AED/month

Length –  Six-month fixed term contract (scope to extend)

 

Qualifications:

  • Technical Skills: Proficient with Microsoft Outlook and Office; experience with calendar and scheduling tools; familiarity with basic office systems and vendor management
  • Business Skills: Strong organization, time management, and prioritization skills; basic understanding of office budgeting and procurement
  • Education: Diploma or Bachelor's degree preferred in Business Administration or related field; or equivalent experience
  • You have strong communication skills, curiosity, and are a quick learner
  • You enjoy a creative, fast-paced, agile world
  • You take pride in keeping things organized and running like clockwork
  • You’re a go-to person who people trust for help — calm, dependable, and proactive
  • You enjoy having fun and contributing to a positive culture.
  • You believe that no task is too small if it helps the team succeed

Key responsibilities: 

  • Provide administrative support to the team
  • Managing deliveries and returns efficiently
  • Monitoring and replenishing office supplies as needed
  • Organising and maintaining filing systems for company documents (physical and digital)
  • Assisting with day-to-day office operations to ensure a smooth workflow
  • Coordinating the printing and distribution of business cards and employee ID cards
  • Be an awesome member of the team, have fun and enjoy social events by arranging food, logistics, and other requirements as guided
  • Own and manage daily admin operations including scheduling, document prep, and team coordination
  • Assisting visitors and participants during external meetings, ensuring a smooth and
  • professional experience
  • Take charge of calendar management, meetings (internal and external), and travel bookings (when needed) for leadership and key team members
  • Ensure smooth end-to-end office management — from managing supplies (for instance keeping track of expenses), deliveries and vendors to maintaining a welcoming and functional workspace
  • Support onboarding and offboarding of team members with clear processes and warm welcomes
  • Help organize team events, meetings, and internal communications
  • Proactively identify opportunities to improve how we work and collaborate.
  • Assisting in travel bookings for stakeholders whenever required.
  • Jump in where needed when unexpected things pop up. 

About the Role:

We are seeking an Admin Support Officer with a mission to ensure the smooth, efficient, and joyful running of our office and team operations. You will be challenged to juggle multiple priorities — from calendar chaos to last-minute logistics — and still keep the coffee stocked and the printer running.

 

You will experiment with ways to streamline our admin processes and improve the day-to-day experience of our team in order to boost productivity and employee happiness.