Job Description

We are looking for an Admin Support Officer for a Fintech company which is a subsidiary of a leading global bank.

Location – Dubai, UAE

Salary –  6,000 AED/month

Length –  Six-month fixed term contract (scope to extend)

Qualifications:

• Technical Skills: Proficient with Microsoft Outlook and Office; experience with calendar and scheduling tools; familiarity with basic office systems and vendor management
• Business Skills: Strong organization, time management, and prioritization skills; basic understanding of office budgeting and procurement
• Education: Diploma or Bachelor's degree preferred in Business Administration or related field; or equivalent experience
• You have strong communication skills, curiosity, and are a quick learner
• You enjoy a creative, fast-paced, agile world
• You take pride in keeping things organized and running like clockwork
• You’re a go-to person who people trust for help — calm, dependable, and proactive
• You enjoy having fun and contributing to a positive culture.
• You believe that no task is too small if it helps the team succeed

Key responsibilities: 

• Provide administrative support to the team
• Managing deliveries and returns efficiently
• Monitoring and replenishing office supplies as needed
• Organising and maintaining filing systems for company documents (physical and digital)
• Assisting with day-to-day office operations to ensure a smooth workflow
• Coordinating the printing and distribution of business cards and employee ID cards
• Be an awesome member of the team, have fun and enjoy social events by arranging food, logistics, and other requirements as guided
• Own and manage daily admin operations including scheduling, document prep, and team coordination
• Assisting visitors and participants during external meetings, ensuring a smooth and
• professional experience
• Take charge of calendar management, meetings (internal and external), and travel bookings (when needed) for leadership and key team members
• Ensure smooth end-to-end office management — from managing supplies (for instance keeping track of expenses), deliveries and vendors to maintaining a welcoming and functional workspace
• Support onboarding and offboarding of team members with clear processes and warm welcomes
• Help organize team events, meetings, and internal communications
• Proactively identify opportunities to improve how we work and collaborate.
• Assisting in travel bookings for stakeholders whenever required.
• Jump in where needed when unexpected things pop up. 

About the Role:

We are seeking an Admin Support Officer with a mission to ensure the smooth, efficient, and joyful running of our office and team operations. You will be challenged to juggle multiple priorities — from calendar chaos to last-minute logistics — and still keep the coffee stocked and the printer running.

You will experiment with ways to streamline our admin processes and improve the day-to-day experience of our team in order to boost productivity and employee happiness.