Job Description

We are looking for an Admin & Compliance Manager for a Commodity Trading company based in the UAE.

Location – Dubai, UAE

Salary – Depending on Experience

Qualifications & Experience:

• Minimum 5 years of experience in office administration, compliance, KYC/onboarding or a similar role
• Previous experience as an Admin & Compliance Manager or in a comparable position is highly desirable
• Experience in oil and gas, commodities, trading, energy or financial services is an advantage
• Strong knowledge of customer and supplier KYC procedures, onboarding documentation and due diligence
• Experience handling banking correspondence, financial documentation and tender submissions
• Previous experience managing or supervising a small team
• Experience working with European markets, including engagement with senior stakeholders and C-suite executives
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities
• Outstanding written and verbal communication skills
• Highly presentable, discreet and professional, with sound judgement when handling sensitive documentation
• Proficient in Microsoft Office and document management systems

Key Responsibilities:

• Overseeing day-to-day office administration and ensuring adherence to internal policies and procedures
• Managing customer and supplier onboarding, including KYC documentation, due diligence checks, verification and record keeping
• Ensuring administrative and onboarding processes comply with regulatory requirements and company procedures
• Managing correspondence with banks and financial institutions, including banking documentation and account requirements
• Coordinating tender submissions, ensuring all documentation is accurate, complete and submitted on time
• Building strong relationships with customers, suppliers, banks and external partners, particularly across Europe
• Liaising with C-suite executives and senior stakeholders on documentation, correspondence and administrative matters
• Supervising and supporting a small administrative team, delegating tasks and ensuring efficient daily delivery
• Maintaining accurate, confidential and well-organised records for internal and external requirements
• Reviewing and improving administrative workflows, onboarding procedures and documentation processes

About the role:

We are looking for an experienced and highly organised Admin & Compliance Manager to join an oil and commodity trading business. You will oversee office administration, customer and supplier onboarding, KYC compliance, banking documentation and tender processes, while leading a small administrative team. The role involves regular engagement with senior stakeholders and C-suite executives across the European market, so a professional, presentable and confident approach is essential. The ideal candidate is proactive, detail-oriented and commercially aware, able to balance administration with compliance and stakeholder management. This is an excellent opportunity for a compliance-minded professional who thrives in a fast-paced trading environment.