Job title: Senior Director of Admin and Procurement (UAE National)
Job type: Permanent
Emp type: Full-time
Location: Dubai, UAE
Job published: 2025-01-29
Job ID: 34696
Contact name: Hannah Casserley
Contact email: hannah@pinkcamel.ae

Job Description

 

 
   

We are looking for a Senior Director of Admin and Procurement (UAE National) for a leading logistics company based in Dubai.

 

Location – Dubai, UAE

Salary – 65,000 AED/month

 

Requirements:

  • Bachelor’s degree in industrial engineering, civil engineering, Business Management, Facility Management or equivalent, preferably The Chartered Institute of Procurement & Supply (CIPS) or Six Sigma certified.
  • 7-10 years of work experience in managing Procurement and Administration services functions with at least 3 years in a leadership role demonstrating progressive responsibility. 

 

Job Specific Skills (Technical Competencies):

  • Data Analysis & Performance Metrics
  • Process Improvement and Financial Awareness
  • Negotiation and Communication skills
  • Project Management 
  • Crisis Leadership
  • Organisational and problem solving

 

Key Responsibilities:

 

Strategy, Policy and Procedure 

    • Direct the implementation and on-going management of Procurement, Contract, Warehouse and Administrative strategies for the company that comply with company standards while ensuring efficiency, cost-effectiveness and adequacy of processes.
    • Develop, implement and monitor policies, procedures and best practices for admin services complying with government regulations and the company standards.
    • Establish essential guidelines for approving purchase orders, purchasing policies and vendor contracts.
    • Set comprehensive goals for performance & growth ensuring the teams are capable of delivering the strategic intent.
    • Deal with sensitive and confidential information related to work with discretion to protect the interests of the company

Procurement Management

    • Establish and manage future demand and capacity planning inputs from Business Units and formulate effective strategies for timely sourcing and quality delivery of services.
    • Oversee end to end supplier sourcing, contract negotiations, vendor relations, technical and commercial evaluation of the short-listed products and services related to new store openings, existing store redesigns.
    • Own the entire end-to-end process of delivering Requests for information and Requests for Proposals (RFPs) and the entire purchase cycle.
    • Stay current on supplier capabilities and emerging market opportunities to diversify supplier base and maintain competitive positioning.
    • Contribute to new activities, initiatives and projects and review and communicate the impact on purchasing activities.

Administration Services

    • Oversee all administration services in a professional and timely manner to ensure smooth functioning of the company with maximum safety and quality standards.

 

Contracts Management

  • Manages the formulation and finalization of all system contracts as required in coordination with legal affairs.
  • Ensures that all contracts align with the compliance of the company policies and procedures and with legislation and regulations
  • Identifies and mitigates the company risk exposure through contract evaluation and negotiation.
  • Provide guidance, recommendations, and strategies regarding contract management of best practice.
  • Support in developing, and executing the Insurance strategies for the company in line with the functional strategy to ensure alignment with other departmental strategies across the group 
  • Ensure all insurance and liability provisions stipulated in contracts and agreements are placed to ensure the company’s best contractual and commercial position is attained.

 

Warehouse

  • Oversee the security procedures of the warehouse in compliance with health and safety regulations.

 

Synergies with Stakeholders

  • Work collaboratively, negotiate and engage with key stakeholders to facilitate efficient delivery of Procurement and Admin services.
  • Communicate with stakeholders the impact of market change and potential effects on supply, recommend solutions without compromising quality or service while optimising cost and quality delivery.

Budget Control

  • Prepare and manage the Admin and Procurement budget and streamline cost, so that work is carried out within expected costs, and areas of unsatisfactory performance are identified and corrected immediately.

Reports

  • Monitor reports and presentations on the performance of Administration and Procurement functions.

Talent Management

  • Oversee workload, conduct performance evaluations, recognition and career guidance along with necessary disciplinary actions as appropriate.
  • Review the manning and training requirements of the team and communicate those requirements to the Management.  

Other Tasks 

  • Perform any other responsibilities relating to this job request or work task as allocated by the Line Manager.

About the Role:

Direct, develop and oversee the Procurement, Contract, Warehouse and Administrative functions of the company in line with company’s strategic objectives; ensuring consistency, timeliness, cost effectiveness and quality delivery of services thereby enhancing the operational efficiency of the Group.