Job Description

We are looking for an Executive Assistant (French Speaking) for a Group of Companies based in the UAE.

Location – Dubai, UAE

Salary – 20,000 AED/month

Qualifications & Experience:

• Proven experience as a Personal Assistant, Executive Assistant or in a similar senior administrative support role
• Fluent in French and English, with excellent written and verbal communication skills in both (essential)
• Exceptional organisational skills, with the ability to manage multiple priorities and tight deadlines
• Strong experience in calendar management, travel arrangements, correspondence and executive presentation preparation
• Proficiency in Canva and Microsoft Office, particularly PowerPoint, Word and Excel
• Confident using AI tools and digital platforms to improve efficiency
• Experience preparing professional presentations, reports and training materials
• High level of discretion, professionalism and attention to detail
• Proactive, resourceful and solutions-oriented, with the ability to anticipate the senior leadership’s needs
• Flexible approach to working hours, including occasional weekend work when required
• Willingness to travel internationally at short notice; a passport allowing visa-free travel to Europe is a strong advantage

Key Responsibilities:

• Providing comprehensive support to the senior leadership, managing daily priorities, correspondence, administration and confidential information
• Coordinating complex calendars and scheduling meetings across multiple time zones, proactively resolving conflicts
• Arranging international travel, accommodation, itineraries and meeting logistics, often at short notice
• Preparing, formatting and refining executive presentations, reports, meeting materials and business documents
• Using Canva to create professional materials and AI tools to streamline administration, research and content preparation
• Drafting emails, letters and communications on the senior leadership’s behalf, including issuing correspondence where authorised
• Working closely with the existing France-based PA to coordinate schedules, share information and manage priorities
• Supporting the preparation and management of training materials, presentations and digital training tools
• Organising meetings, preparing agendas and briefing documents, recording actions and following up with stakeholders
• Supporting ad hoc projects, research and document management
• Handling sensitive business and personal information with complete confidentiality

About the role:

We are looking for a highly organised, proactive and adaptable Executive Assistant to provide high-level support to the senior leader of a diverse group of companies within the financial services sector. Based in Dubai, you will work closely with the senior leader and partner with an existing Personal Assistant in France, sharing the workload and ensuring seamless coordination across schedules, communications and business activities. This is a flexible role that can be based in the office, at home or on the road with the senior leader and requires willingness to travel at short notice and to work some weekends when needed. The ideal candidate is fluent in French and English, tech-savvy and confident using Canva and AI tools, and stays calm, discreet and professional under pressure. This is an exciting opportunity to support a senior leader with responsibilities across multiple companies in a fast-paced, international environment.