Location – Dubai, UAE

Salary – DOE

Requirements:

• 3+ years of experience in an Executive Assistant role
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and maintain discretion with sensitive information.
• Strong verbal and written communication skills
• Strong presentation skills and adept in MS Productivity tools e.g. MS PowerPoint and MS Excel
• Detail orientated and able to handle multiple priorities and deadlines
• Proficiency in AI and machine learning tools and software
• Flexible and proactive

Key Responsibilities:

• Assist employees with the visa renewal process, ensuring all necessary paperwork is completed and submitted on time.
• Manage and update the company’s social media accounts, creating engaging content and tracking performance.
• Support internal and external corporate communication efforts, including drafting emails, reports, and other business correspondence.
• Help facilitate smooth onboarding and offboarding processes, including preparing documentation, coordinating logistics, and ensuring a positive experience for new hires and departing employees.
• Coordinate and manage complex schedules, ensuring that the Chairman and Co-CEO are well-prepared and informed of upcoming appointments and commitments. Proactively address scheduling conflicts and adjust appointments to optimize time effectively.
• Arrange travel for senior management, including flights, accommodations, visa processing, and detailed itineraries. Manage changes to travel plans and communicate relevant updates to ensure a smooth travel experience.
• Produce, edit, and finalize reports, presentations, and other materials as requested by senior management for both external and internal purposes. Ensure all materials are accurate, polished, and completed within specified deadlines.
• Organize and maintain both physical and electronic filing systems to ensure easy access to documents. Regularly review and update files to maintain accurate records for the office and senior management.
• Support the planning and execution of company events, meetings, and conferences. Handle logistics such as venue bookings, catering arrangements, and AV setup to ensure seamless events for attendees.
• Track and manage expenses for the Co-CEOs. Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Provide ad-hoc assistance with day-to-day office operations, including supply ordering, vendor coordination, and supporting special projects as assigned. Proactively identify areas where support is needed and suggest improvements to optimize office processes.

About the Role:

We are seeking a highly organized and proactive Office Manager/Executive Assistant to provide essential support to the Chairman, Co-CEOs, and senior management team. This role involves managing schedules, coordinating travel, liaising with internal and external stakeholders, and providing general administrative support to ensure efficient daily operations.